FAQ’s

    1. Am I a returning artist or vendor?
    2. How do I apply?
    3. What are the fees?
    4. How are applications reviewed?
    5. Is the festival juried?
    6. Will I receive a refund if I’m not approved?
    7. What if I can only do one day of the Festival?
    8. How big are the booth spaces? What if I need more space?
    9. Can I share my booth with a friend?
    10. Do you provide tents, tables, chairs, etc.?
    11. What kind of tent can I use?
    12. When will I get my booth assignment?
    13. What if I don’t have an email address?
    14. Do I have to have insurance to participate?
    15. What if the weather is bad?
    16. How do I contact the Festival Manager?

     

    Am I a returning artists or vendor if I participated in the past but not in 2016?

    No, only those who participated in the immediately preceding year are considered returning.

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    How do I apply?

    First, are you a new or returning artist or vendor?

      1. Returning Artists & Vendors, your application is due on or before June 30th. Applications received after this cut off will be reviewed as if you are a new vendor. You will likely lose your preferred location and risk space not being available at all. You can apply online or mail the enclosed application to the festival manager.

    1. New Artists & Vendors, If you are new vendor, DO NOT submit your application until July 1st as it will be automatically rejected. After July 1st, you may apply online or you may mail or deliver your application to the festival office.

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    What are the fees?

    The fee schedule can be found on page three (3) of the application packet.

    • Red Zone—$300 (Food Vendors Only)
    • Orange Zone—$175
    • Green Zone—$150
    • Purple Zone—$125
    • Blue Zone—$100
    • Non-Profit—$25
    • Electricity—$25
    • Water Access—$25
    • Non-refundable application fee*—$10

    Additional fees will apply if you do not fit into the space allotted for your category. You will have the option to pay in full at the time of application or utilize our payment plan. Should you elect the payment plan, half is due with your application and the balance is due by August 31st. Payments received after August 31st will be assessed a $50 late fee. Payment in full with your application does not guarantee you will be accepted.

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    How are applications reviewed?

    Applications will be reviewed as received. If you do not receive acknowledgement of receipt within two weeks of submission, please contact the festival manager. The criteria for acceptance includes, but is not limited to, space availability, similarity to other vendors, products to be sold, history with Town events and the best interests of the overall festival. Submitting an application does not guarantee you will be accepted.


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    Is the festival juried?

    No, not exactly. Applications are not reviewed by a jury. However, we do have vendor contests. These contests are free to be included. The categories include: Food Fight, Original Work and Decor. Judges will choose the Best in Show winner from those categories. Everyone is automatically entered into the People’s Choice contests.


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    Will I receive a refund if I am not accepted?

    Yes. If you pay by PayPal, you will be refunded immediately in accordance with PayPal and your bank’s policies. If you paid by another method, you will be sent a refund request form to complete. Non-PayPal payments will take at least two weeks to be processed and sometimes longer.


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    What if I can only do one day of the Festival?

    Vendors are required to participate all day, both days. Exceptions may be granted on a case-by-case basis.


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    How big are the booth spaces? What if I need more than one space?

    Booths are 11’ wide by 10’ deep for artists & general vendors and 15’ wide by 10’ deep for food vendors.  If you’re an artists or general vendor and you need 12’ of booth space, then you have to buy two booths. If you’re a food vendor and you need 16’, you have to buy two booths. You may not purchase more than 3 spaces.

    *Food Vendors – please make sure you are accounting for the tongue of your trailer and clearance for opening doors or windows in total amount of space needed.

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    Can I share my booth with a friend?

    Yes, you may share your booth with someone. That person is still required to submit an application and be approved to participate. How you elect to share the cost is up to you.


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    Do you provide tents, tables, chairs, etc.?

    No, we do not. Tents are required. You are required to submit a photo of your setup with your application whether or not you use a tent. Uniqueness and creativity in your setup is encouraged.


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    What kind of tent can I use?

    We only accept 10×10 straight leg tents. We do not accept 12×12 or larger, slanted legs or the fancy tents with the extra protruding sides. Stakes longer than 8 inches are strictly prohibited as they will damage our underground systems. Weights are strongly encouraged.


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    When will I get my booth assignment?

    Booth assignments and other setup details will be sent via email no later than September 15, 2017. A vendor list with assignments will also be posted to the website.


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    What if I don’t have an email address?

    Communication is done almost exclusively through email. You are required to have a valid email address. There are many ways to get and access a free account.


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    Do I have to have insurance to participate?

    Activity providers and prepared-on-site food vendors are required to have insurance. Insurance to protect yourself from liability is strongly encouraged for other vendor types. You can find information on obtaining a policy on page five (5) of the application packet.


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    What if the weather is bad?

    This is an outdoor event in Florida. You need to be prepared for all types of weather. NO REFUNDS WILL BE GIVEN FOR WEATHER. In the event of a serious threat such as a hurricane, we will communicate a plan of action at that time.


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    How do I contact the festival manager?

    The easiest way to reach the festival manager is by email. See contact information below. On-site contact information will be provided when booth assignments are sent. For mailed communication, please write Attn: Fall Festival.

    Emily Dockery, edockery@nulltownop.com or (904) 278-3043
    Town of Orange Park · 2042 Park Ave · Orange Park, FL 32073

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